Business travel is an essential part of some industries and roles. Face-to-face meetings are needed for significant conferences and company mergers. Sometimes a digital Zoom call does not have the same effect as an all-day in-person meeting. However, like any trip, you need to prepare your luggage, accommodation, transport and itinerary before you set off.
Here are a few things to bear in mind to make sure your business goes as planned.
Plan Ahead
Business trips are often hectic and filled with meetings at all hours of the day. Schedule all of your business activities and then allocate time for fun and relaxation. Try not to overwhelm your schedule with too much work – you deserve some time off as well.
Check the local weather and pack accordingly. Always have an umbrella and sunglasses on standby in case of a surprise storm or heatwave.
Learn the Language
If you are travelling for a long period of time, it might be worth learning the local language. When you are staying in the country for a month or so, you will need to buy groceries and navigate the local transport system. Learn the basics of the language and try having a couple of conversations with the locals. Travelling can get lonely after a while.
Pack Appropriately
You need enough clothes to cover your entire trip. Pack a spare formal outfit in case unforeseen work obligations crop up, like a fancy business dinner. Make sure to have a few comfortable leisure clothes to help you relax and feel at home in the evening.
Bring your activewear clothes so you can use the hotel gym, and all of the toiletries you need for the trip as well. When you are staying in a place for over a month, consider packing a few home comforts as well. For example, a few photos of your family.
Prepare for the Meeting
If you are travelling halfway across the world for a meeting, you need to be prepared for it. Organise your documents into a designated ‘business’ folder and keep them in your hand luggage. Double-check that you have your laptop and phone charger to avoid any technological issues. If you’re taking a train to save time, you could squeeze in some meeting prep on the train.
Research the Location
Make sure to scout out some good places to eat and drink. Use your business trip as a chance to do a few tourist activities like seeing the local landmarks and popular attractions. Book any popular activities in advance to make sure you can get a ticket!
Be prepared, stay calm and enjoy your business trip!